Recurring capital projects are those that 1) are included in almost every budget and 2) have a regular replacement cycle. Capital projects should be broken out between recurring and non-recurring. A budget overview or separate budget in brief could be included that presents both operating and capital highlights. ![]() Pie charts are useful for identifying components, while bar charts show specific trends (historical and future). The government should identify the funding sources for the same time period as expenditures. This information can be presented by fund, category, priority, strategic goal, or geographic location. The capital plan sources and uses summary should include all projects (regardless of fund) that fit within the government's definition of capital expenditures. The government should indicate the total dollar amount of capital expenditures for the budget year and for the multi-year plan. Highlights/Summary. The capital presentation should focus on both sources and uses.Systems need to be in place to make sure that the data presented for projects is accurate for both timing and dollars. When presenting capital planning information, there is a need to decide what data is relevant for both the internal and external stakeholders. Capital project monitoring and reporting.This can be done through a clear message and the use of various presentation methodologies including signage, press articles, website, social media, interest groups, public meetings, use of media, and a budget document. Communicating capital improvement strategies. The strategy of the capital improvement plan needs to be communicated to stakeholders with corresponding feedback.Presenting this information can be a good selling point for aspects of the capital program. Capital asset management. Major categories under capital asset management include condition ratings and service reliability.This would include contingencies as well. In addition, assumptions for sources and uses need to be identified. The multi-year capital plan should identify needs, determine financial impacts, prioritize, and include a comprehensive financial plan. The capital budget should have a direct link to the multi-year capital improvement plan. ![]() This can be done through diagrams, tables, and/or discussion. The presentation of the capital section should include a linkage with how CIP decisions relate to master plans. Master plans and capital improvement planning. ![]() Capital planning policy items may include such items as a clear definition of capital projects, the role of the various stakeholders in the process, financing policies (debt options versus pay as you go), funding sources, multi-year requirements, legal requirements, and monitoring oversight. The policies essentially set up the “ground rules” on how the organization will approach capital planning. Capital planning policies should be included as part of the overall financial policy section of the entity. Employment Resources for Finance Officers.Economic Development & Capital Planning.Accounting, Auditing, & Financial Reporting.Alliance for Excellence in School Budgeting.
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